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ACTRIS PPP milestones

No. Milestone name Description Estimated month Delivery month Means of verification Lead Beneficiary
 WP1
 1 Establishment of all interim ACTRIS governance bodies for implementation phase The interim governance bodies (Interim ACTRIS Council, Interim Scientific and Implementation Advisory Board, Interim Ethical
Board) established.
12
Interim bodies members nominated and constitutional meeting dates approved FMI
 2 ACTRIS risk management plan for the implementation phase Draft of ACTRIS Business Plan including all needed topics. The draft is for further discussion within the scientific ACTRIS community and between the scientific community and Interim ACTRIS Council. 30
Draft plan distributed to PPP partners FMI
 WP2
 3 Outline of legal entity analysis Document defining the basis and issues to be taken into account for the legal entity analysis.  3  5 Analysis report outline available  UHEL
 4 Workshop on relevant issues and outcomes from WP7 Workshop to define further the relevant issues for the legal entity analysis based of the preliminary outcomes from WP7.  7  9 Workshop held  UHEL
 5 Legal entity analysis report Report defining suggestions for legal entity and integration possibilities with other research infrastructures for  the consideration of the Interim ACTRIS Council.  9  9 Report available  UHEL
 6 Draft of ethical guidelines and preparation of other documents for Tasks
2.3 and 2.4 started
First draft for ethical guidelines available for comments and further discussions as well as first discussions and drafts for data policy and the founding
papers for the legal entity.
 12   Guideline available  UHEL
 7 Draft of statutes and agreement template Founding articles and related agreement templates ready for further discussions
and comments.
 16   Document distributed to PPP partners  UHEL
 8 Draft data policy, access and service policy and staff policy Policy documents ready for further discussions and comments.  20   Draft policy documents available  UHEL
 9 Workshop on critical issues in documents Workshop to discuss and agree on critical issues related to any prepared document in WP2 that has raised a lot of questions or big concerns.  24   Workshop held  UHEL
10 All documents ready for further discussions and decisions All documents that have been prepared in WP2 are distributed to the Interim ACTRIS Council for further actions.  32   Documents distributed to Interim ACTRIS Council  UHEL
 WP3
 11 Draft version of the costs book Draft version of the ACTRIS cost book considering costs for NF, CF and service provision for the entire
RI lifetime.
 14   Draft document available  CNR
 12 Draft version of internal financial rules Draft version of the report  on the internal financial rules with the financial structure and money flow for the RI during the operation phase.  22   Draft document distributed  CNR
 13 Draft version of the financial plan structure and principles Draft version of the 5- year Financial Plan for the ACTRIS research infrastructure and of the
long-term plan for the entire lifetime of the RI.
 28   Draft documents available  CNR
 WP4
 14 Delphi survey Iterative and interactive process of collecting converging answers about the current and near-future needs of the internal (ACTRIS national facilities) and external users, by exposing
a panel of experts to several rounds of questionnaires.
 6  5 Survey announced to experts  INOE
 15 Scenario workshop 1 Workshop involving a panel of experts (from within and outside ACTRIS) to quantify the number of users, and
to identify the user groups and application of data, with a time horizon of 5
years.
 6  6 Workshop held  INOE
 16 Scenario workshop 2 Workshop involving a panel of experts (from within and outside ACTRIS) to debate different scenarios for the sizing and architecture of the Central Facilities, in relation to the existing facilities and the identified users.  9  9 Workshop held  INOE
 17 Preliminary estimate of CF operation costs Compilation of an Excel template to calculate the operation costs for each Central Facility, including: personnel, maintenance, utilities. After completion, it will be linked to the ACTRIS cost book. 11 11 Estimate document available  CNR
 18 Call for applications for Central Facilities Launch of the call (online), and distribution of the announcements, selection criteria, and application forms.  18   Call published  CNR
 19 CF functionality test Launch of the functionality test by a parallel infusion of requests to all Central Facilities.   32   Test report available  KNMI
 WP5
 20 Draft of documentation on technical concepts and requirements for ACTRIS observational platforms A draft of Deliverable 5.1 (Documentation on technical concepts and requirements for ACTRIS observational
platforms) is distributed to the project partners for discussion and iteration.
 12   The documents are distributed  TROPOS
 21  Draft of documentation on technical concepts and requirements for ACTRIS exploratory platforms A draft of Deliverable 5.2 (Documentation on technical concepts and requirements for ACTRIS exploratory
platforms) is distributed to the project partners for discussion and iteration.
 12   The documents are distributed  TROPOS
 22  Draft documentation on ACTRIS National Facility labelling principles A draft of Deliverable 5.3 (Documentation on ACTRIS National Facility labelling principles) is distributed
to the project partners for discussion and iteration.
 24   The documents are distributed  TROPOS
 WP6
 23 Definition of user requirements Report on requirements for use of ACTRIS services, linked to task 6.1 and 6.2.  12   Report available  CNRS
 24 Draft report on access principles, management and process Draft description of principles and process of access to ACTRIS services, linked to task 6.1 and 6.2.  18   Report available  CNRS
 25 Access cost analysis performed Report on the analysis and definition of methodologies for calculating the costs related to user access
and services.
 20   Report available  CNR
 26 Definition of key performance indicators Identification of quantifiable and qualitative indicators for evaluating service provision and impact, linked to task 6.4.  24   KPIs available  CNRS
 WP7
 27 Input  on  contractual agreement with third parties First indication for level of contractual agreement with third parties transferred to WP2.   6  9 Input transferred to WP2  UHEL
 28 Draft report for synergetic operations of European Environmental RIs Draft recommendation report for synergetic operations of European Environmental RIs, with
focus on atmospheric domain.
 12   Report available  UHEL
 29 Draft procedures for establishing new CF in ACTRIS
Draft procedures for describing the establishment of new Central Facility
in ACTRIS.
 12   Draft document available  UHEL
 30  Draft procedures for changing technical requirement in ACTRIS
Draft procedures describing the change of technical requirement in ACTRIS.  12   Draft document available  UHEL
 31 Draft liaison recommendations
Draft recommendations for establishing liaison with international organisations.  18   Draft document available  UHEL
 32 Draft partnership recommendation Draft recommendation for partnership with private sector.
 18   Draft recommendation document distributed  UHEL
 33 Draft contractual agreement with third- party countries outside Europe
Draft recommendations for contractual agreement with third-party countries outside Europe.
 24   Draft document available  UHEL
 34 Draft recommendation for ICT development
Draft recommendation for evolution of ICT services in ACTRIS.
 24   Draft document available  UHEL
 35 Draft contractual agreements for service provision to European initiatives and networks
Draft recommendations for establishing the contractual agreements for the provision of services to European initiatives and networks.
 30   Draft recommendation document distributed  UHEL
 WP8
 36 Preparation of the questionnaire Preparation of the questionaire for project participants to describe the local socio-economic
impacts of ACTRIS.Preparation of the questionaire for project participants to describe the local socio-economic
impacts of ACTRIS.
 9  7 Questionnaire draft available  NOA
 37 Identification of the user communities for the interviews Identification of the user communities and preparation/ implementation of the interviews for estimating
the indirect socio-economic effects of ACTRIS.
 20   List of identified user communities available  CNRS
 38 Identification of specific case studies as a starting point for quantifying ACTRIS monetary impact
Identification of specific  case studies for the socio- economic impact of ACTRIS selected using both social and climatic criteria, with emphasis on sensitive European areas, such as
the Mediterranean and the Arctic region.
 25   Specific case studies identified and listed  CNR
 WP9
 39 ACTRIS PPP kick-off meeting ACTRIS PPP Kick-off meeting and first meeting of ACTRIS PPP General Assembly.
 2  2 Meeting held  FMI
 40 Associate Partnership forms and application process established
Process for adding Associate Partners to ACTRIS PPP established and approved.
 3  6 Associate Partnership forms and process available  UHEL
 41 Establishment of quality assurance flow
Establishment of process for quality assurance of all ACTRIS PPP deliverables before they are submitted to ECAS portal.
 3  6 Quality assurance flow approved  FMI
 42 First ACTRIS PPP
annual meeting
ACTRIS PPP first annual meeting and second meeting of ACTRIS PPP General Assembly.
 12  9 Meeting held  FMI
 43 Second ACTRIS PPP annual meeting ACTRIS PPP second annual meeting and third meeting of ACTRIS PPP
General Assembly.
 24   Meeting held  FMI
 44 ACTRIS PPP final meeting ACTRIS PPP final meeting and fourth meeting of ACTRIS PPP General Assembly.
 36   Meeting held  FMI